As the year draws near to a close, you may be looking ahead by planning and preparing for the new year. One avenue of change that may be alluring to you is the possibility of clearing some of the clutter around the office. Unfortunately, that may be a challenge, especially if you have client files that you are required by law to keep for a number of years.
Storing your documents is an excellent way to save on office space while having past client files readily available. In this blog, we’ll take a look at a few reasons why document storage benefits your business.
1. It Allows You More Space For The Essentials
This reason is perhaps the most obvious one. If you have limited space in your office, storing your client files or sensitive documents at a secure location saves space and reduces the amount of clutter in your office. Over the years, there have been multiple studies supporting the idea that clutter has a negative impact on our mental, emotional, and physical health.
Using a document storage system not only saves space but also provides peace of mind. Storing any confidential files off-site in a secure location will ensure that your documents are always protected.
2. It Increases Efficiency
Time is valuable, especially when it comes to your business. You have a job to do and your employees do too.
We’ve all felt the frustration of having difficulty finding something, especially when you’re in a cluttered space. Unless your files are labeled correctly, locating a specific file could take a number of hours, which wastes valuable time and decreases productivity.
At Corrigan Record Storage, we ensure that your files can be easily retrieved if needed. We offer a customer viewing room, which allows you to easily view your files in our secure facility. With the click of a button, you can schedule next day delivery, rush 2-hour delivery, or a variety of other services through our website.
3. It’s Cost-Effective
You may believe that it may be expensive to store your documents and files at an off-site storage facility. Storing your documents is a means of avoiding the additional costs of moving your office to a bigger location. Moving your location could lead to a loss of work hours due to moving and setting up, which could lead to a loss of revenue.
4. It’s Secure
Protecting sensitive information is important for your business and is required by law. As a business owner, you know how important it is to maintain compliance with the law. If your business was broken into and your files were stolen, you could face negative consequences.
Our facility is monitored by an independent third-party for security and fire. Our vaults are controlled by a software system that maintains optimum temperature and humidity levels. In case of a power failure, your media remains protected by a backup generator. You can rest easy that our security and climate-control systems are never compromised.
5. It Enables You To Get Rid of What You No Longer Need
If you decide to choose document storage, what better time to go through what documents you should keep versus what you should shred? Shredding confidential, sensitive documents you no longer need is the best way to prevent dumpster divers from stealing your valuable information.
The best part? We offer both document destruction and document storage services. With over 25 years of experience, Corrigan Records has helped thousands of customers secure and shred their documents. We can shred your documents securely while storing the files you still need.
To find out more, give us a call at 248.344.9185 or send us a message online.
