Secure Document Shredding & Records Management for Human Resources
Secure Document Management Solutions for Human Resources
In Human Resources, maintaining confidentiality and complying with privacy regulations is critical. From personal employee information to payroll records and compliance documentation, HR departments deal with sensitive data that must be protected. Corrigan Records offers secure document shredding and records management services designed to keep your HR operations organized, compliant, and secure.
Why HR Departments Need Document Shredding Services
In HR, protecting confidentiality and complying with privacy laws is key. HR teams manage sensitive data like employee records and payroll that must be secure. Corrigan Records provides shredding and records management to keep your operations compliant.
Improper document disposal can lead to identity theft, data breaches, and compliance issues. Secure shredding protects personal information like social security numbers and medical records while ensuring compliance with laws such as HIPAA and FACTA.
Shredding also saves space and reduces clutter, improving office organization. For HR teams, securely disposing of old records protects privacy and boosts efficiency. Choosing Corrigan Records demonstrates your commitment to data security and enhances your reputation.
One-Time Shredding & Scheduled Document Destruction
For HR teams with periodic shredding needs, our one-time shredding service is the perfect solution. This service offers secure, on-demand shredding for large volumes of accumulated documents, such as employee records, payroll files, or outdated compliance paperwork. Our team handles every step, ensuring all sensitive information is securely destroyed in line with data privacy regulations. For departments with ongoing document disposal needs, our scheduled shredding service provides a secure and efficient way to manage confidential paperwork. We’ll work with you to establish a custom schedule, ensuring sensitive documents are regularly collected and shredded without disrupting your workflow. This option helps HR teams maintain compliance, protect employee data, and free up valuable storage space by securely managing document disposal on a recurring basis.
Our Document Management Services for Law Firms
Secure Document Storage and Archiving
Managing physical employee records can quickly overwhelm HR departments, affecting office space, organization, and security. Corrigan Records provides offsite, secure storage solutions with climate-controlled, restricted-access environments to protect your critical HR files. Our facilities meet the highest security standards, featuring 24/7 monitoring and strict access controls, ensuring your employee records remain safe and confidential.
HR Document Scanning and Digitization
Digital transformation is revolutionizing HR processes, helping teams move from bulky paper-based systems to streamlined digital workflows. Our HR document scanning and digitization services convert physical files into searchable, accessible digital formats. With our services, you can:
- Improve document accessibility and retrieval for faster decision-making
- Free up valuable office space by eliminating paper clutter
- Enhance data security with encrypted storage solutions
- Boost collaboration with easy access to digital employee records
Document Shredding and Secure Destruction
Properly disposing of outdated or confidential employee records is essential for maintaining compliance with regulations like GDPR and HIPAA. Corrigan Records offers secure document shredding services to ensure sensitive HR data is permanently destroyed, reducing risks and protecting employee information. We also provide Certificates of Destruction for full compliance and added peace of mind.
We optimize your record management
Effective records management is crucial for HR teams to organize, protect, and maintain access to critical employee information throughout its lifecycle. It ensures compliance with regulations, enhances data security, and enables quick retrieval of records, supporting efficient processes and informed decision-making. A strong records management system minimizes risks like data breaches, ensures legal readiness, and reduces storage costs by systematically archiving or removing unnecessary records. For HR, this approach promotes transparency, builds trust, and ensures adherence to industry and legal standards.
Our Process is Easy
Customized schedule is established
Locked bins are placed in your office
Bins are emptied by our trained staff
Documents are transported to our secure shredding facility
Documents are shredded according to federal and state regulations
Certificate of destruction is issued for your official records
FACTA is the Fair and Accurate Credit Transaction Act, a federal law that applies to every business in California, particularly in the banking and finance sectors. It was created to eliminate the risk of fraud and identity theft. Any company that improperly disposes of confidential information can face hefty fines of up to $2500 per file. This legislation addresses secure information disposal requirements, ID theft, and access to credit reports. Proper disposal of these reports and records is essential to protect against unauthorized access to or use of the information.
The Health Insurance Portability and Accountability Act of 1996 (HIPAA) mandates that all healthcare providers, referred to as “covered entities,” must safely dispose of “protected health information” (PHI). The HIPAA Privacy Rule requires these entities to implement appropriate administrative, technical, and physical safeguards to ensure the privacy of PHI, including its disposal. For PHI contained in paper records, shredding is essential to render the information effectively unreadable, indecipherable, and irrecoverable.
What HR Documents Should Be Shredded?
HR departments manage a wide range of sensitive documents that need to be securely shredded, including:
Employee records (including personal information, contracts, and performance evaluations)
Payroll records
Job applications and resumes
Background check results
Termination and disciplinary action records
WHY CHOOSE US
We Provide Solutions For Secure Document Management
Corrigan Record Storage is a Michigan-Based, Family Company. When you partner with us, you are more than just a client, you are part of the Corrigan family. The business of information begins and ends with security.
We are fully certified by the National Association of Information Destruction (NAID)
As AAA certified member of the National Association for Information Destruction (NAID), our facility undergoes several unscheduled inspections each year, ensuring compliance throughout the life of your documents. provide destruction certificates to every customer.
