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Maintaining Compliance with Digital Document Management

Maintaining Compliance with Digital Document Management
As businesses and governments turn away from traditional, paper-based records systems to a more secure and efficient digital document format, regulations governing the storage and management of electronic information have expanded to accommodate theses changes. In protecting personally identifiable health information, financial details, employee records and other sensitive data, a digital format has been shown to control unauthorized access to information while improving productivity and increasing compliance with its storage and use.

You may have already taken steps to preserve and store information electronically; however, scanning PDF documents into your Windows directory and using basic cloud-based storage will not keep your information secure and keep you compliant. Using this method to digitally manage your documents will not provide a searchable index, or unauthorized access to records. With a professional digital document service, an electronic record is created with the document that shows every instance of every retrieval, printing, emailing, editing or deletion of a document. This ensures that you can prove compliance and produce hard copies for audits on demand. Trusting a digital document management service to scan and store your files not only increases compliance, it increases productivity.  On-site records maintenance requires employing compliance and records management personnel who spend the bulk of their day rifling through filing cabinets and manually documenting any handling or processing of documents.

For more than 25 years, Corrigan Record Storage has been offering comprehensive digital and hard copy document management services.  Our state-of-the-art digital document scanners allow us to transform nearly any document, map, file, chart or record into a digital document that can be securely stored and retrieved on demand. We offer large-format scanning for blueprints, engineering drawings or any document up to 36” wide for superior digital image quality, even if they are aged or fragile drawings. Once your documents have been converted to digital format, they are stored on servers housed in a world-class data center with fully redundant connectivity, secure socket layer (SSL), state-of-the-art monitoring, advanced fire suppression systems, and security that will keep your business or organization compliant with the most exacting requirements. Our data management center is connected to 3 separate power grids and has on-site backup generators in case of a complete power grid failure. With all of these measures in place, you can rest easy knowing that your digital files are secure and available around the clock. Using our web-based software, you and your authorized personnel have access to digital files that have been saved on the server–no matter where or when you are working. Get secure, convenient, compliant digital document management services that can be tailored to your needs and your budget. Call 248.344.9185 or 1.800.944.7716 or fill out the form in the sidebar to learn more today.



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