Secure Paper Shredding and Document Management Solutions for Law Firms
Secure Document Management Solutions for Legal Industry
In the legal industry, secure, efficient, and compliant document management is not just essential—it's a mandate. Law firms handle sensitive information daily, from client files and legal documents to case files and contracts. At Corrigan Records, we understand the unique document management needs of law firms and offer tailored solutions to help your practice remain secure, organized, and compliant.
Why Law Firms Need Secure Document Shredding
Law firms manage vast amounts of information that require high levels of security and organization. From ensuring client confidentiality to meeting industry compliance standards, legal practices must have reliable solutions in place to manage sensitive documents and streamline retrieval. Corrigan Records offers comprehensive document management services specifically designed for law firms, helping you manage both active and archived files with ease and confidence. Whether you're focused on physical file storage or digital transformation, we have solutions to support your legal practice’s needs.
One-Time Shredding & Scheduled Document Destruction
Corrigan Records offers flexible shredding solutions for legal offices, designed to securely dispose of sensitive documents in a way that meets your firm’s specific needs. For firms with periodic shredding needs, our one-time shredding service is an ideal solution. This option provides secure, on-demand shredding for large volumes of accumulated legal files, such as case documents, client records, or outdated legal briefs. Our team will handle every step, ensuring that sensitive information is securely destroyed in compliance with data privacy regulations. For offices that generate a steady flow of confidential paperwork, our scheduled shredding service is a secure and convenient way to manage ongoing document disposal. We’ll work with your team to create a customized schedule, so sensitive documents are regularly collected and destroyed without disrupting daily operations. This option supports legal practices in maintaining compliance and keeping storage space optimized by ensuring that sensitive files are safely handled on a recurring basis.
Our Document Management Services for Law Firms
Secure Document Storage and Archiving
Physical document storage can quickly become unmanageable for law firms, impacting office space, organization, and security. Corrigan Records offers offsite, secure storage options that provide climate-controlled, restricted-access environments to protect your important legal files. Our storage facilities are designed to uphold the highest security standards, including 24/7 monitoring and stringent access controls, ensuring your files are safeguarded.
Legal Document Scanning and Digitization
Digital transformation is changing the legal industry, enabling law firms to transition from paper-based systems to efficient digital workflows. Our legal document scanning and digitization services convert physical documents into searchable, accessible digital formats. With our scanning services, you can:
- Enhance document accessibility and retrieval
- Free up valuable office space
- Strengthen data security with encrypted storage options
- Improve collaboration among team members with easy access to digital files
Document Shredding and Secure Destruction
Ensuring secure disposal of outdated or confidential information is critical in maintaining compliance with industry regulations, including GDPR and HIPAA. Corrigan Records provides secure document shredding and destruction services that guarantee confidential data is permanently destroyed, mitigating risks and safeguarding client information. Our shredding services come with Certificates of Destruction, ensuring compliance and providing peace of mind.
Records Management Solutions
Managing high volumes of case files, legal records, and client documents can be complex. Our records management services offer streamlined solutions to catalog, store, and retrieve documents whenever needed. With our records management expertise, you can focus on serving your clients while we handle the organization and maintenance of your files.
We optimize your record management
Effective records management is essential for law firms to organize, safeguard, and maintain access to vital information throughout its lifecycle. It ensures compliance with regulations, boosts data security, and allows for swift retrieval of information, facilitating efficient operations and informed decision-making. A robust records management system mitigates risks related to data breaches, supports legal preparedness, and reduces storage expenses by systematically eliminating unnecessary records. For legal practices, this approach fosters transparency and trust while adhering to industry and legal requirements.
Our Process is Easy
Customized schedule is established
Locked bins are placed in your office
Bins are emptied by our trained staff
Documents are transported to our secure shredding facility
Documents are shredded according to federal and state regulations
Certificate of destruction is issued for your official records
FACTA is the Fair and Accurate Credit Transaction Act, a federal law that applies to every business in California, particularly in the banking and finance sectors. It was created to eliminate the risk of fraud and identity theft. Any company that improperly disposes of confidential information can face hefty fines of up to $2500 per file. This legislation addresses secure information disposal requirements, ID theft, and access to credit reports. Proper disposal of these reports and records is essential to protect against unauthorized access to or use of the information.
The Health Insurance Portability and Accountability Act of 1996 (HIPAA) mandates that all healthcare providers, referred to as “covered entities,” must safely dispose of “protected health information” (PHI). The HIPAA Privacy Rule requires these entities to implement appropriate administrative, technical, and physical safeguards to ensure the privacy of PHI, including its disposal. For PHI contained in paper records, shredding is essential to render the information effectively unreadable, indecipherable, and irrecoverable.
What Documents Should Be Shredded?
Law firms handle a variety of sensitive documents that require secure disposal due to client confidentiality, legal ethics, and data protection regulations.By securely shredding these documents, law firms comply with regulations like the American Bar Association’s Model Rules, state-level data privacy laws, and federal requirements, all of which aim to protect client confidentiality and prevent unauthorized access to sensitive data.
Here are key types of documents that law firms typically need to shred:
Invoices, payment records, and account statements.
Work product containing attorney analysis, client details, and legal theories.
Bank account details and transactional records for client trust accounts
Legal contracts, court pleadings, and settlement documents
Internal audits, compliance documents, and regulatory filings
WHY CHOOSE US
We Provide Solutions For Secure Document Management
Corrigan Record Storage is a Michigan-Based, Family Company. When you partner with us, you are more than just a client, you are part of the Corrigan family. The business of information begins and ends with security.
We are fully certified by the National Association of Information Destruction (NAID)
As AAA certified member of the National Association for Information Destruction (NAID), our facility undergoes several unscheduled inspections each year, ensuring compliance throughout the life of your documents. provide destruction certificates to every customer.
