Off-site document storage is a perfect solution when it comes to handling corporate documents securely. Why? In many industries, losing important documentation is both a legal matter and often involves liability. An off-site storage system is an ideal way to safeguard your information without putting your business at risk.
There are many benefits to document management and storage systems. When using these services, you eliminate the need for extra space in the office for them. These storage facilities are off-site and can be accessed easily while also being very secure. You won’t have to worry about lost paper, folders, or other documents when they are stored off-site.
Let’s dive deeper into these benefits that you will receive when using an off-site document storage service and what you should consider when choosing a company for your document storage.
Benefits of Using a Document Storage Service
Security
Businesses, especially those with high-security needs, need to safeguard important documents. Data protection can be achieved by investing in quality document storage services. Companies can store documents securely as these facilities are made to provide the ultimate protection, especially the companies that are NAID certified or a member of NAID.
Climate Control
One of the most popular reasons for using document storage services is because these facilities are climate-controlled. Records that are kept in high humidity can suffer over time, which might damage your valuables. By using climate-controlled document storage, you can be assured that they won’t be damaged.
Save Space & Cost
Running a company means tons of documents you need to store, but it can be costly as they can take up a lot of space, and office space isn’t cheap. Using a document storage service means that you only pay for the space that your documents take, which allows you to save money and space.
Another reason why document storage can save you money is that these services provide document management services that allow you to access your documents more efficiently, which leads you to save time, which in the long run saves you money.
Better Access
Some companies will even offer document scanning, which means they will scan the documents and store them in a secure digital cloud location—allowing you access to your essential documents during times of need, no matter the time of day. They are available to you 24 hours a day, seven days a week.
Choosing the Right Company
There are a few things to consider when choosing a document management service. First of all, the company should provide secure document storage. Companies that are certified or members of NAID offer the most secure storage environments. You can rely on companies that are associated with NAID.
Another thing to look out for is the company’s experience and what they can provide you as every company is different. If climate control is essential to you, you will want to make sure they can give that to you.
Corrigan Records has the perfect solution if you are looking for a secure way to store your documents. Get in touch with us today to learn more.
